Privacy policy
1. Introduction
The AI Leaders Board Limited (“The AI Leaders Board”, “Company”, “we”, “our”, or “us”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, share, and protect your personal information when you:
- Visit our website;
- Create an account;
- Subscribe to our newsletters;
- Register for events;
- Purchase memberships, services, tickets, or products;
- Submit information, content, prompts, datasets, or other materials relating to artificial intelligence initiatives; or
- Otherwise interact with us.
We process personal data in accordance with applicable UK data protection laws, including the UK GDPR and the Data Protection Act 2018.
2. Data Controller
The AI Leaders Board Limited is the data controller responsible for your personal information.
Contact details:
The AI Leaders Board Limited
Email: enquiries@theailb.club
Registered Office: 128, City Road, London, EC1V 2NX, UNITED KINGDOM
3. Information We Collect
Information You Provide
We may collect:
- Full name
- Email address
- Telephone number
- Company name
- Job title
- Professional profile information
- Billing and payment information
- Event registration information
- Membership information
- User account credentials
- Communications with us
- Survey responses
AI-Related Submissions
Where users submit AI-related information, we may collect:
- Prompts
- Documents
- Reports
- Research materials
- Datasets
- Presentations
- Uploaded files
- Competition entries
- Award nominations
- Community contributions
Users should only submit information they are authorised to share.
Technical Information
We may automatically collect:
- IP address
- Browser type
- Device information
- Operating system
- Session information
- Website usage data
- Cookie identifiers
4. How We Use Personal Information
We use personal information to:
- Provide website services
- Manage user accounts
- Process payments
- Deliver newsletters
- Administer memberships
- Manage events and registrations
- Evaluate award nominations and submissions
- Improve our services
- Respond to enquiries
- Maintain security
- Prevent fraud
- Comply with legal obligations
- Conduct business analytics
5. Legal Bases for Processing
We process personal data on one or more of the following legal bases:
- Consent
- Performance of a contract
- Compliance with legal obligations
- Legitimate business interests
- Protection of vital interests
6. Marketing Communications
Where permitted by law, we may send newsletters, updates, invitations, and promotional communications.
You may unsubscribe at any time using the unsubscribe link in emails or by contacting us.
7. Payments
Payments may be processed by trusted third-party payment providers.
We do not store complete payment card information on our own systems unless specifically stated.
8. Sharing Information
We may share information with:
- Technology providers
- Cloud hosting providers
- Event management providers
- Payment processors
- Professional advisers
- Regulatory authorities
- Law enforcement agencies where required by law
We do not sell personal information.
9. International Transfers
Personal information may be processed outside the United Kingdom.
Where international transfers occur, we implement appropriate safeguards to protect personal data.
10. Data Security
We maintain technical and organisational measures designed to protect personal information from:
- Unauthorised access
- Loss
- Misuse
- Alteration
- Disclosure
No electronic transmission or storage system can be guaranteed to be completely secure.
11. Data Retention
We retain information only for as long as reasonably necessary for:
- Service delivery
- Legal compliance
- Financial reporting
- Security purposes
- Dispute resolution
12. Your Rights
Subject to applicable law, you may have the right to:
- Access your data
- Correct inaccurate information
- Request deletion
- Restrict processing
- Object to processing
- Withdraw consent
- Request data portability
Requests may be submitted using the contact details above.
13. AI-Related Content
Users remain responsible for ensuring that any content, datasets, prompts, documents, or submissions provided to us comply with applicable laws and do not infringe third-party rights.
We reserve the right to remove or reject content that violates legal, ethical, or community standards.
14. Children’s Privacy
Our services are not directed toward individuals under 18 years of age.
We do not knowingly collect personal information from children.
15. Changes to this Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.
16. Contact
For privacy enquiries, please contact:
The AI Leaders Board Limited
Email: enquiries@theailb.club